EANS-General Meeting: Österreichische Post AG / Invitation to the General Meeting
Geschrieben am 16-03-2016 |
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General meeting information transmitted by euro adhoc. The issuer is
responsible for the content of this announcement.
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Österreichische Post Aktiengesellschaft (Austrian Post) Vienna, FN
180219 d (Commercial Register Number FN 180219 d) ISIN AT0000APOST4
INVITATION
We would like to hereby invite our shareholders to the Annual General
Meeting of Austrian Post to be held on April 14, 2016 at 10:00 a.m.
in Hall F, Wiener Stadthalle, Roland Rainer Platz 1, 1150 Vienna.
The documents and information for the Annual General Meeting are
available on the Website of the Company at www.post.at/ir.
I. AGENDA 1. Submission of the adopted annual financial statements,
including the Management Report and the Corporate Governance Report,
as well as the consolidated financial statements and the Group
Management Report, the proposal for appropriation of the balance
sheet profit along with the Report of the Supervisory Board for the
2015 financial year. 2. Resolution on the appropriation of the
balance sheet profit, as shown in the annual financial statements as
at December 31, 2015. 3. Resolution on the discharge of the members
of the Management Board for the 2015 financial year. 4. Resolution on
the discharge of the members of the Supervisory Board for the 2015
financial year. 5. Resolution on the remuneration of the Supervisory
Board members for the 2015 financial year. 6. Appointment of the
auditor of the annual financial statements and of the consolidated
financial statements for the 2016 financial year.
II. RECORD DATE AND PARTICIPATION IN THE ANNUAL GENERAL MEETING The
right to participate in the Annual General Meeting and to exercise
voting rights and all other shareholder rights in the course of the
Annual General Meeting depend on the shares held at the end of day on
April 4, 2016 (record date). Participation in the Annual General
Meeting is limited to persons who are in possession of shares on the
record date, and supply proof of such to the Company. The safe
custody receipt (deposit confirmation) pursuant to Article 10a
Austrian Stock Corporation Act (AktG) shall suffice as proof of
shareholding on the record date. This confirmation of holdings must
be received by the Company no later than April 11, 2016 at one of the
following addresses: By fax: +43 (0) 1 8900 500 - 75 By e-mail:
anmeldung.post@hauptversammlung.at By mail: c/o
HV-Veranstaltungsservice GmbH, Re: Post HV, Köppel 60, 8242 St.
Lorenzen/Wechsel, Austria By SWIFT: GIBAATWGGMS (Message Type MT598,
the text must include the following: ISIN AT0000APOST4)
III. DEPOSIT CONFIRMATION PURSUANT TO SECTION 10a AKT Safe custody
receipts are to be issued by the depositary bank based in a member
state of the European Economic Area or in a full member state of the
OECD, and must contain the following information: - Information on
the issuer: name/company and address or code commonly used in
business transactions between banks (BIC), - Information on the
shareholder: name/company, address, date of birth for natural
persons, register and registration number for legal persons, -
Information on the shares: number of shares held by the shareholder,
ISIN AT0000APOST4 - Securities custody account number or another
designation, - Date or period of time to which the safe custody
receipt refers to. The safe custody receipt as evidence of the
shareholding as the basis for participating in the Annual General
Meeting must refer to the above-mentioned record date of April 4,
2016. The safe custody receipt will be accepted in German or in
English.
IV. ABSENTEE VOTING Every shareholder is entitled to take part in the
upcoming Annual General Meeting on the basis of voting by mail,
pursuant to Article 19 of the Articles of Association and Article 127
AktG. Submission of votes must be done in written form by using the
form (ballot) made available by the Company for this purpose. The
documents required for absentee voting (ballot form, revocation form,
instruction sheet, return envelope) will be sent upon request. Please
request these materials from the Investor Relations Department by
calling +43 (0) 57767 - 30401 at the following times: Monday-Thursday
9 a.m. - 4 p.m. and Friday 9 a.m. - 1 p.m. The texts of the form and
the instruction sheet will also be available for downloading on the
Company's Website at www.post.at/ir no later than March 24, 2016. In
any case, the shareholder must include the following information on
the ballot form: name (corporate name) and place of residence
(headquarters) of the shareholder and the number of shares. Ballots
are only considered to be valid if signed by the shareholder. The
filled-out ballot form with the original signature of the shareholder
must be received by April 11, 2016 at the latest by the notary public
Rupert Brix at his postal address Seilerstätte 28, 1010 Vienna. Mr.
Brix is serving as the authorised recipient of ballots on behalf of
Austrian Post for purposes of absentee voting by mail. Shareholders
should note that the votes submitted per absentee ballot by mail are
to be considered as invalid if the content of the respective
resolution voted upon by the Annual General Meeting is different than
that stipulated on the absentee ballot form. If necessary, the
Company will make a new form (ballot) available on the Website of the
Company at www.post.at/ir for downloading in cases in which the
company receives admissible motions from shareholders involving
additions to the agenda pursuant to Article 109 AktG no later than
March 24, 2016 and/or admissible motions involving resolutions
pertaining to items on the agenda pursuant to Article 110 AktG by no
later than April 5, 2016. A ballot submitted by mail can be revoked
using the form (revocation) placed on the Website by the company for
this purpose. The revocation is to be considered as legally valid if
it is received by the notary public Rupert Brix by fax at +43 (0) 1
512 46 11 - 28 no later than the end of day on April 13, 2016. A
shareholder who attends the Annual General Meeting personally and who
has already voted on a resolution by mail is only to be permitted to
exercise his voting rights at the Annual General Meeting if he has
rescinded his right to vote by mail in a timely manner, i.e. no later
than April 13, 2016 as described above. The failure to revoke the
absentee ballot precludes the shareholder from exercising his
shareholder rights at the Annual General Meeting. In this case, the
shareholder is only allowed to participate as a guest, without the
right to speak or pose questions, to make proposals and in particular
will not have the right to exercise his voting rights or the right of
objection. A shareholder whose participation in voting takes the form
of absentee voting by mail is entitled to use the ballot to declare
on a precautionary basis his objection to the resolution to be
considered at the Annual General Meeting. There are no other ways of
raising objections. It is expressly pointed out that the
pre-requisite for being entitled to voting by mail is limited to
shareholders who are in possession of shares on the record date, and
supply proof of such to the Company, i.e. the Company has received a
safe custody receipt pursuant to Article 10a AktG no later than April
11, 2016 at one of the aforementioned addresses. Shareholders who
want to take part in the Annual General Meeting by using the
opportunity of absentee voting by mail must ensure the timely
issuance and transmission of a safe custody receipt pursuant to
Article 10a AktG as described above - similar to the procedure
required of shareholders who want to personally attend.
V. PARTICIPATION BY PROXY Every shareholder entitled to participate
in the Annual General Meeting has the right to appoint a
representative who will attend the meeting on behalf of the
shareholder, and who is vested with the same rights as the
shareholder whom he/she represents. Proxy must be conferred on a
specific person (natural or legal) in text form. It is also possible
to appoint several proxy holders. The appointment of a proxy holder
must be received by the Company no later than April 13, 2016 at 4:00
p.m., exclusively at one of the following addresses: By fax: +43 (0)
1 8900 500 - 75 By e-mail: anmeldung.post@hauptversammlung.at, in
which case the proxy must be attached to the e-mail in text form, for
example as a PDF file By mail: c/o HV-Veranstaltungsservice GmbH, Re:
Post HV, Köppel 60, 8242 St. Lorenzen/Wechsel, Austria
Only on the day of the Annual General Meeting: Personally - when
registering for the Annual General Meeting at the designated meeting
place. The aforementioned requirements for appointing a proxy holder
shall apply analogously for the revocation of the proxy. A form for
the appointment (or revocation) of a proxy holder will be sent to
shareholders upon request, or can be downloaded from the Company's
Website at www.post.at/ir. A special service is available for
shareholders. A representative of the Austrian Shareholder
Association IVA, Feldmühlgasse 22/4, 1130 Vienna, will serve as an
independent proxy bound to comply with instructions from the
shareholder in exercising the shareholder's voting rights. On the
part of IVA, Mr. Michael Knap has been named to represent these
shareholders at the Annual General Meeting. To authorize Michael Knap
to serve as the proxy, a special proxy form is available for
downloading on the Website of the Company at www.post.at/ir, which
must be received by the Company only at one of the above-mentioned
addresses (fax, e-mail, mail). In addition, it is possible for the
shareholder to directly contact Mr. Michael Knap by phone at +43 (0)
1 8763343 - 30, +43 (0) 664 2138740, by fax at +43 (0) 1 8763343 - 39
or by E-Mail at michael.knap@iva.or.at. The shareholder is required
to precisely instruct Mr. Michael Knap how he (or a designated
authorized sub-representative) is to exercise the shareholder's
voting rights. Mr. Michael Knap will exercise the voting rights of
the shareholder exclusively on the basis of the instructions
submitted by the shareholder. The proxy is to be considered invalid
if no precise instructions are contained in it. Please note that the
proxy does not accept any instructions to speak at the Annual General
Meeting, to voice objections to any resolutions, to pose questions or
to make proposals at the Annual General Meeting.
VI. NOTE REFERRING TO THE RIGHTS OF SHAREHOLDERS PURSUANT TO SECTIONS
109, 110, 118 and 119 AKTG Shareholders whose total shareholding
equals 5% or more of the Company's share capital may request in
writing that additional items be put on the agenda of this Annual
General Meeting, and that these be made public, provided that these
shareholders held the shares for at least three months prior to
making the request. In addition, such a request shall only be
considered if it is received by the Company in written form no later
than March 24, 2016 at the address Austrian Post, Attn: Investor
Relations, Haidingergasse 1, 1030 Vienna. The safe custody receipt in
accordance with Article 10a AktG shall suffice as proof of
shareholder status as the basis for exercising this shareholder
right. This confirmation must confirm that the shareholder (5% of the
share capital) requesting an addition to the agenda has been a holder
of the shares for at least three months prior to submitting such a
request. In addition, the safe custody receipt must not be more than
seven (7) days old at the time it is submitted to the Company. In
respect to any other requirements related to the safe custody
receipt, reference is made to the detailed information on the right
to participate. Shareholders whose aggregate shareholding equals 1%
or more of the Company's share capital may propose draft resolutions
in writing in respect to each item on the agenda for this An-nual
General Meeting, accompanied by a statement explaining the reasons
for such a proposal, and may request that these proposals are made
available on the Company's Website. Shareholder requests of this kind
will only be considered if they are sent in written form and received
by the Company no later than April 5, 2016, either per mail at the
address Austrian Post, Attn: Investor Relations, Haidingergasse 1,
1030 Vienna, or by fax to +43 (0) 57767- 30409 at the address
Austrian Post, Attn: Investor Relations, Haidingergasse 1, 1030
Vienna. In respect to any other requirements related to the safe
custody receipt, reference is made to the detailed information on the
right to participate. Every shareholder attending the Annual General
Meeting is entitled, upon request, to be provided with information on
matters concerning the Company's affairs, to the extent that this
information is required to enable the shareholder to properly
evaluate the relevant items on the agenda. Further information on the
rights of shareholders pursuant to Articles 109, 110, 118 and 119
AktG are available no later than March 24, 2016 on the Website of the
Company at www.post.at/ir.
VII. DOCUMENTS FOR THE ANNUAL GENERAL MEETING The following documents
will be available on the Website of the Company at www.post.at/ir no
later than March 24, 2016: - Annual Financial Statements 2015
including the Management Report, - Corporate Governance Report, -
Consolidated Financial Statements 2015 including the Group Management
Report, - Proposal for the Appropriation of the Balance Sheet Profit,
- Report of the Supervisory Board for the 2015 Financial Year, -
Draft resolutions concerning items 2-6 on the agenda, - Annual Report
2015 of Austrian Post, - Documents relating to absentee voting
(ballot form, revocation, instruction sheet), - Proxy authorisation
form, - Revocation of proxy form, - Complete text of this Invitation
to the Annual General Meeting
VIII. TOTAL NUMBER OF SHARES AND VOTING RIGH The share capital of the
Company amounts to EUR 337,763,190 and is divided into a total of
67,552,638 non-par value shares. Each share is entitled to one vote.
At the time of the convocation of the Annual General Meeting the
Company does not hold any treasury shares, either directly or
indirectly. The total number of shares entitled to participate in and
vote at the Annual General Meeting therefore amounts to 67,552,638
shares.
IX. PARTIAL BROADCAST OF THE ANNUAL GENERAL MEETING ON THE INTERNET
All shareholders and interested public can follow the speech held by
the Chairman of the Management Board and Chief Executive Officer of
Austrian Post at the Annual General Meeting, which will broadcast
live on the Internet on April 14, 2016 at about 10 a.m. at
www.post.at/ir. There will not any broadcast of images or sound from
other parts of the Annual General Meeting. To ensure a smooth
admission procedure, shareholders are requested to arrive in good
time before the Annual General Meeting starts, and to identify
themselves at the registration desk by presenting their deposit
confirmation as proof of their shareholdings or else valid
photo-bearing identification (driver's license, passport, ID card).
Admission to collect voting cards will begin at 8:30 a.m.
Vienna, March 2016
The Management Board
Further inquiry note:
Österreichische Post AG
DI Harald Hagenauer
Leitung Investor Relations, Konzernrevision & Compliance
Tel.: +43 (0) 57767-30400
harald.hagenauer@post.at
end of announcement euro adhoc
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issuer: Österreichische Post AG
Haidingergasse 1
A-1030 Wien
phone: +43 (0)57767-0
mail: investor@post.at
WWW: www.post.at
sector: Transport
ISIN: AT0000APOST4
indexes: ATX Prime, ATX
stockmarkets: official market: Wien
language: English
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Wien, FN 180219 d
ISIN AT0000APOST4
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